Project Controls Specialist

JOB FUNCTIONS AND KEY RESPONSIBILITIES:

The Project Controls Coordinator/Specialist supports the successful execution of capital projects by providing cost control, scheduling, and document management expertise for the Engineering & Construction (E&C) team. This role is responsible for monitoring project financials, tracking key performance indicators, ensuring compliance with company policies, and supporting project closeout activities.

• Receive and validate pricing/documentation support for POs
• Monitor and report on assigned E&C project controls KPIs, including monthly receipt accruals by open PO.
• Assist with pre-bid supplier validation and review AFE structure in Integrify for alignment with CBS codes.
• Report on subtask budgeting variances and support monthly audit of CAPEX flash using Power BI reports to ensure updated forecasts and accurate variance responses.
• Monitor and audit AFE status using Power BI reports for “In Service” and “Request Close” to ensure timeliness.
• Provide support to project closeout activities, including final cost and schedule analysis, lessons learned documentation, and ensuring project documentation quality and completeness.
• Ensure that project documents are properly classified, labeled, and stored in accordance with company policies and procedures; monitor the Job Book document control process as it relates to Project Close requests.
• Provide oversight to Project Managers on Job Book audit findings and ensure deficiencies are rectified by required due dates.
  Identify cost-saving opportunities and process improvements; support with project audits.
• Provide new and recurring training to Project Managers and Admins on project controls processes.
• Interact with project management and corporate teams, participate in regular project meetings, and prepare reports and presentations as needed.
   

CORE VALUES & BEHAVIORS:

• Embody integrity, accountability, initiative, and respect in correspondence and work.
  Adhere to safety standards, company policies and standards, and regulatory requirements (DOT, OSHA, API, ASME, NFPA)
• Possess strong written and verbal communication skills, as well as the ability to interface effectively with all levels within the company and with external stakeholders
• Thrive in a team environment, collaborate with cross-functional groups, and maintain a professional and respectful demeanor
• Exhibit strong work ethic, self-motivation, and ability to work independently with minimal supervision
• Maintain regular and reliable attendance