Procurement Administrator

POSITION SUMMARY:

The Procurement Administrator provides administrative and operational support for procurement activities across the Mont Belvieu and Galena Park facilities. This role is responsible for facilitating the purchase order process, supporting supplier and contractor management, resolving invoice and accounts payable issues, maintaining procurement records, and assisting with sourcing and contract administration activities as needed. The Procurement Administrator works closely with internal stakeholders, suppliers, contractors, Accounts Payable, and Corporate Procurement to ensure the timely and cost-effective procurement of goods and services.

JOB FUNCTIONS AND KEY RESPONSIBILITIES:

·       Create, issue, and maintain various purchase orders (POs), consolidated purchase orders, and change orders in accordance with company policies and procedures

·       Monitor and resolve invoice holds by coordinating with Accounts Payable, suppliers, and internal stakeholders to ensure timely payment processing

·       Assist with Accounts Payable (AP) issue resolution, including invoice discrepancies, receiving issues, pricing variances, and payment inquiries

·       Support supplier and contractor onboarding activities, including vendor setup requests, documentation collection, compliance verification, and system maintenance

·       Assist supervisors, managers, and business units with sourcing activities, obtaining competitive quotes, supplier evaluations, and procurement recommendations when needed

·       Coordinate requests for purchase orders exceeding established approval thresholds, including purchase orders over $100,000 requiring engagement with Corporate Procurement

·       Review open commitments and purchase orders to identify opportunities for closure, reconciliation, and cleanup of outstanding balances

·       Track procurement requests and ensure timely processing through the procurement lifecycle

·       Maintain accurate procurement records, vendor files, contracts, and supporting documentation

·       Work with internal customers to ensure purchase requisitions contain appropriate scope, pricing, coding, and approval requirements

·       Assist in monitoring supplier performance and communicating vendor-related issues to procurement leadership

·       Support contract administration activities, including tracking expiration dates, amendments, insurance requirements, and compliance documentation

·       Generate procurement reports and metrics related to purchasing activity, spend analysis, supplier performance, and open commitments

·       Ensure procurement activities comply with company policies, procedures, internal controls, and applicable regulatory requirements

·       Coordinate with receiving personnel, project teams, and suppliers to resolve purchase order, delivery, and invoicing issues

·       Assist in identifying cost-saving opportunities, process improvements, and procurement efficiencies

·       Support audits by providing procurement documentation and records as requested

·       Serve as a primary point of contact for procurement-related inquiries from internal stakeholders and suppliers

·       Provide procurement support to Supervisors, Managers, and Corporate Procurement teams as needed

·       Other duties as assigned